1. a) What is a presentation?
A
presentation is an informative speech that usually includes visuals.
b) What is a thumbnail?
A thumbnail
is a miniature version of a slide.
2. a) In Normal view, what is displayed in the
Outline tab?
An outline of
the slide text, similar to Outline view in Word is displayed.
b) In Normal view, what is displayed in the
Slides tab?
Miniature
versions of the slides, called thumbnails, are displayed.
3. List the three steps
involved in planning a presentation.
1. Carefully plan the lecture or speech.
2. Determine the content of the slides.
3. Determine the design and layout of the
slides, and then sketch the slides using pencil and paper.
4. a) What does the content of a slide refer to?
The content
of a slide refers to the text, graphics, and other objects on a slide.
b) What does the layout of a slide refer to?
The
layout refers to the arrangement of text and graphics.
5. a) What is displayed when the arrow below New
Slide is clicked?
A gallery of
layouts is displayed.
b) What happens when New Slide is clicked?
A new slide
is added with the same layout as the current slide.
6. How is the current
slide deleted?
Click Home >
Delete.
7. Instead
of editing text in a placeholder on a slide, where else can the text for the
current slide be edited?
Text can also
be edited in the Outline tab next to the slide’s icon.
8. What does the AutoFit
feature do?
The AutoFit feature
automatically sizes text as it is typed so that it fits within a placeholder.
9. a) Which view displays the current slide in the
Slide pane, and is best for editing text?
Normal view.
b) List two ways to display the next slide of a
presentation in Normal view.
Use the
vertical scroll bars or press the Page Down key.
10. a) Which view is best for changing the order of
slides?
Slide Sorter view.
b) What is displayed in Slide Sorter view?
Thumbnails of
all the slides in a presentation.
c) List the steps required to move slide 8 to
between slides 6 and 7.
In Slide
Sorter view, drag slide 8 between slides 6 and 7.
11. a) List three ways to display the next slide of
a presentation in Slide Show view.
Click the
left mouse button, press the N key, or press the Page Down key.
b) What happens when the Esc key is pressed in
Slide Show view?
The slide
show ends when the Esc key is pressed.
12. How are the fonts used
in the applied theme changed?
Click Design >
Fonts and select a different font.
13. List two ways to display
the next page when viewing a presentation in the preview window.
Press the
Page Down key or use the vertical scroll bar.
14. What is printed on each
page for each of the following options when printing a presentation:
a) Slides
Slides print
one side per page.
b) Handouts (3 slides per page)
Handouts of 3
slides per page include lines for taking notes next to each slide.
c) Notes Pages
Notes Pages
prints one slide in the top half of each page and any text that was typed in
the Notes pane in the bottom half of the page.
15. a) List the steps required to add the text
draft to the footer on each page of a printout.
1. Click Print Preview > Options > Header
and Footer.
2. Select the Notes and Handouts tab.
3. Type draft in the Footer box.
b) What is a time stamp?
A time stamp
displays the date and updates it automatically.
c) List the steps required to add the text
draft to the footer of each slide in a presentation.
1. Click Insert > Header & Footer.
2. Select the Slide tab to display footer
options for each slide.
3. Type text in the Footer box.
16. List
the steps required to add the slide number and a time stamp to the footer on
each slide of a presentation.
1. Click Insert > Header & Footer.
2. Select the Slide tab to display footer
options for each slide.
3. Select the Date and Time check box and then
select Update automatically to insert a time stamp.
4. Select Apply to All.
17. a) How can the fonts and background on only the
Title Slide layout be changed?
The fonts and
background on the Title Slide layout can be changed by editing the layout in
Slide Master view.
b) What happens when the background on the
slide master is changed?
The
background changes on all of the slides in the presentation.
18. a) Describe a situation where the slide master
would not need to be changed at all.
Answers will vary. If an existing theme
is appropriate for the presentation.
b) Describe a situation where the fonts on the
slide master would be changed instead of changing the fonts in the applied
theme.
Answer will vary. If you just wanted to
change the fonts on selected slide layouts.
19. List
the steps required to change the background of just the Two Content layout
slides to a red color.
1. Click View > Slide Master.
2. In the list of layouts in the left pane,
click Two Content layout slide.
3. Click Slide Master > Background Styles
> Format Background.
4. Click Color and then select a red color.
20. List the steps required
to place clip art on the currently displayed slide in Normal view.
1. Click Insert > Clip Art.
2. Type a word or phrase in the Search for box
and select Go.
3. Click an appropriate graphic in the task
pane.
21. a) Explain how a chart can be an effective
communication tool in a presentation.
Answers will vary. A chart can be used to simplify the understanding of numerical data in presentation because it illustrates the relationship between data.
b) List
the steps required to place a chart from an Excel workbook on a slide as a
picture.
1. In the workbook, select the chart to be
copied.
2. Click Home > Copy.
3. In the PowerPoint presentation, display the
slide in Normal view.
4. Click Home > Paste.
5. Click Paste Options > Paste as Picture.
22. List two ways to add
speaker notes to a slide.
1. In Normal view, notes for the speaker can be typed into the
Notes pane for each slide.
2. In Notes Page view, notes for the speaker
can be typed in the note area under the slide.
23. Describe the steps
involved in e-mailing a presentation to a peer for review.
With the
presentation open in PowerPoint, select Office Button > Send > E-mail. An
e-mail message window is displayed with the presentation as an attachment. Send
the message to the reviewer of the presentation.
24. a) How is a comment be added to a placeholder?
Select the
placeholder and click Review > New Comment.
b) How is a comment edited?
Double-click
a comment to edit it.
c) How is a comment removed?
Press the
Delete key to delete a displayed comment.
25. a) The content on a slide should include
everything a speaker is going to say while that slide is displayed.
False. The
content should emphasize key points of the lecture or speech.
b) A new presentation contains three slides by
default.
False. A new
presentation contains one slide by default.
c) The text on a slide should be formatted as
small as possible.
False. The
text on a slide should be sized so that it is readable.
d) Slide Sorter view displays all the slides in
the presentation in one window.
True.
e) The previous slide can be displayed again
during a slide show.
True.
f) The colors in a theme cannot be changed.
False. Click
Design > Colors to change the colors in a theme.
g) The number of slides that are printed on a
single page can be changed.
True.
h) A footer can be placed on individual slides
and on a printout.
True.
i) The slide master is used to create a custom
look that applies only to the first title slide in a presentation.
False. The slide
master is used to create a custom look that applies to the entire presentation.
j) Each slide layout has a separate master.
True.
k) Pictures from a digital camera can be used
in a PowerPoint presentation.
True.
l) A chart from an Excel workbook can be
pasted on a slide as a picture.
True.
m) In Normal view, the Notes pane can be sized.
True.
n) Notes Page view is used to change the layout
of Slide Show view.
False. Notes
Page view is used to format the layout of the Notes pages.
o) A PowerPoint presentation can be sent as an
e-mail attachment.
True.
p) Once a comment is added to a slide it cannot
be deleted.
False. A
comment is deleted by clicking Review > Delete.